Xero and QuickBooks don't have built-in approval workflows. ApprovalPro adds the missing layer — review, approve, or reject Purchase Orders, Bills, and Purchase Requests before they hit your books.
Get Started Free See How It WorksConnects directly to Xero and QuickBooks Online with two-way document sync
No document hits your books without proper review and sign-off
Know who approved what, when, and why — with complete timestamps
Replace manual follow-ups with automated multi-level approval workflows
Teams submit spend requests before anything is created in Xero or QuickBooks. Route to the right approvers by amount, department, or category.
Vendor bills from Xero or QuickBooks go through approval before payment. Match against POs and ensure nothing is paid without sign-off.
Review and approve Purchase Orders before they are sent to vendors or posted in your accounting system.
Coming soon:
Connect your accounting software. Set up approval rules. Done.
Link your Xero or QuickBooks account in one click. ApprovalPro syncs your documents automatically.
Set approval rules by amount, department, or document type. Define who approves what.
Approvers review documents, add comments, and approve or reject with one click.
Approved documents are posted to Xero or QuickBooks. Rejected ones stay on hold.
Two-way sync with your accounting software. Documents flow in for approval and post back once approved.
Configure sequential or parallel approval chains with as many levels as needed. Route approvals by amount thresholds, departments, document type, or custom conditions you define.
Every action is logged with timestamps. Know who approved what, when, and any comments they made.
Control who can submit, review, and approve. Separate duties to maintain proper internal controls.
Start free. Upgrade as your team and approval needs grow.
Connect one Xero or QuickBooks organization with essential approval workflows.
Full document support with Xero & QuickBooks sync for growing teams.
Advanced controls, multiple entities, and dedicated support for enterprise needs.
Yes. ApprovalPro integrates directly with both Xero and QuickBooks Online. It provides two-way sync so documents flow in for approval and post back to your accounting system once approved. You can connect multiple organizations across both platforms.
You can approve Purchase Requests, Purchase Orders, and Bills (vendor invoices). Support for Credit Notes, Debit Notes, Payment Requests, and Expense Reports is coming soon.
Yes. With the Professional plan, you can configure sequential or parallel multi-level approval chains with as many levels as needed. Route approvals by amount thresholds, departments, document type, or custom conditions you define.
Yes. The Starter plan is free forever and includes up to 5 users, 1 Xero or QuickBooks connection, 5 documents to approve, single-level approvals, and email notifications. No credit card required.
ApprovalPro intercepts documents before they are posted to your accounting system. No Purchase Order, Bill, or Purchase Request reaches your books without going through your configured approval workflow first. Every action is logged, creating a complete audit trail for compliance and internal controls.
Yes. You can control who can submit, review, and approve documents. Role-based access lets you separate duties and maintain proper internal controls across your organization, ensuring the right people approve the right documents.
PT Tika Data Teknologi
Contact: Made Raka